Administrative Assistant is primarily responsible for supporting the daily operations of the Plant Senior Manager, assisting in budget formulation and execution, managing documents in different languages, and ensuring smooth internal and external communication within the company to enhance operational efficiency.

Responsibilities:

• Organize and coordinate the Plant Senior Manager's meetings, including scheduling and preparing reports.
• Collect and transmit necessary information to ensure effective meetings and decision-making.
• Assist in formulating the annual budget for the plant.
• Continuously monitor budget execution and provide recommendations for necessary adjustments.
• Translate, proofread, and organize documents in three languages: Chinese, Spanish, and English, ensuring accurate content and standardized formatting.
• Facilitate communication and coordination between suppliers and internal departments to ensure smooth information flow and timely resolution of any operational issues.
• Oversee daily administrative tasks, including file management, document organization, and procurement and distribution of office supplies.
• Ensure all administrative activities are conducted efficiently and on time.

Qualifications:

• Bachelor's degree or above, with a preference for degrees in Administrative Management, Business Management, or related fields.
• At least 2 years of experience as an administrative assistant or in a related role, with experience in a cross-cultural work environment preferred.
• Familiarity with the administrative management processes of Chinese-funded enterprises or multinational companies is preferred.
• Native Spanish speaker with fluent oral and written English, capable of communicating with the team and external customers as a daily working language. (Chinese is a plus)
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Familiar with file management and archive management processes, with good organizational and time management skills.
• Knowledge of basic financial reimbursement processes and human resource management processes.

English resume only!