The Administration Manager is responsible for overseeing administrative operations and office management at an international office. This role ensures compliance with local regulations, manages cross-border communication, and supports business operations by maintaining efficient office processes. The Administration Manager will coordinate with global teams, vendors, and local authorities while ensuring smooth day-to-day operations.

Key Responsibilities:

• Oversee daily operations of the international office, ensuring efficiency and adherence to company policies.

• Manage office infrastructure, including leases, maintenance, security, and IT coordination.

• Maintain a professional, safe, and compliant work environment, adhering to local workplace regulations.

• Ensure procurement and inventory management for office supplies, IT equipment, and facility needs.

• Ensure compliance with local labor laws, tax regulations, and corporate policies.

• Liaise with local authorities and legal consultants to address compliance matters.

• Maintain updated records, licenses, and permits required for international office operations.

• Support HR functions such as employee onboarding, benefits administration, and payroll coordination with HQ.

• Serve as a bridge between headquarters and the international office, ensuring smooth communication and alignment.

• Support remote teams and facilitate business travel arrangements, visas, and accommodations for international employees.

• Organize and coordinate company meetings, training sessions, and corporate events in the region.

• Provide administrative support to HR for recruitment, onboarding, and employee record management.

• Assist in cultural adaptation and integration for expatriate employees.

• Address workplace concerns and escalate issues to HR as needed.

• Identify and implement process improvements for international administrative efficiency.

• Act as a key point of contact for international office operations.

• Handle special projects as assigned by leadership.

Education & Experience:

• Bachelor's degree in Business Administration, International Business, Management, or a related field.

• Minimum of 5 years of experience in administrative management, preferably in an international setting.

• Experience working with multinational teams or global operations is a plus.

Skills & Competencies:

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• Strong knowledge of local labor laws, tax regulations, and business compliance requirements.

• Excellent organizational, problem-solving, and multitasking skills.

• Strong interpersonal and communication skills (fluency in English).

• Proficiency in Microsoft Office Suite, Google Workspace, and administrative software.

• Experience working across different time zones and cultural backgrounds.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

Salary & Compensation:

Monthly Salary: $35,000.00 - $40,000.00 MXN (Net).

Bonus: Per performance

IMSS, Vacations, Benefits above those required by law

Schedule: 08:30 to 17:00, Monday thru Friday

Location: Col. Americana, Guadalajara, Jal.