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ABOUT INTERNATIONAL YOUTH FOUNDATION (IYF)

For 30 years, our sole focus has been to help young people succeed. Together with partners around the world, we've invested in ensuring that youth develop the leadership, technical, and life skills to earn a livelihood. Whether it's landing a first job, growing a business, or driving social change, every young person deserves the opportunity to realize his or her full potential. Rooted in the belief of youth as problem-solvers, change-makers, and leaders, our initiatives are catalysts for change.

Requisitos para el puesto

• Strong attention to detail, accuracy and analytical skills.

• Ability to perform in a dynamic and high-pressure environment.

• Effective verbal and written communication, organizational and prioritization skills as well as training abilities necessary. Ability to initiate and maintain positive relationships with colleagues based in different countries required.

• Oral and written English & Spanish fluency is required.

• Ability to solve problems, identify and escalate problems/decisions when necessary, and demonstrate creativity and flexibility in addressing various problems.

• Collaborative, tactful, a team player.

• Excellent listening skills, sense of humor, and positive attitude.

• Bachelor's degree in accounting, Finance or Business Administration (with accounting experience/knowledge).

• Proficiency in MS Word, Excel and PowerPoint.

• 1-2 years relevant work experience COI, QuickBooks, CONTPAQ or similar accounting system.

• 1-2 years relevant work experience with payroll calculations, local and federal taxes as well as SAT webpage knowledge. 

• 1-2 years relevant work experience with internal & External audits.

Principales responsabilidades del puesto

CORE JOB RESPONSIBILITIES

• Record and account for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions. 

• Ensure accuracy and completeness of supporting documentation, as well as help ensuring compliance and consistency with established policies and procedures. 

• Support Country Director, Program Director, and Program Managers by ensuring accuracy and completeness of supporting documentation, as well as help with ensuring compliance and consistency with established policies and procedures 

• Maintain procurement documentation, payment Logs and scan of monthly receipts and upload files on required portals 

• Lead procurement activities in accordance with IYF procurement policy, prepare cost and quality analyses and draft procurement instruments particularly purchase orders and contracts 

• Coordinate all matters related to the administration of the México office, including annual returns and filing requirements to maintain IYF registration in good status. 

• Assists in current registration requirements and files statutory returns and renewals. 

• Assist in preparing monthly financial reports for IYF USA and internal management reports for the Country Director containing budget to actual expenditure information. 

• Route out procurement request and invoice payment authorization emails for approval by responsible staff and Budget holder. 

• Ensure final invoices and receipts from suppliers meet requirements as prescribed by tax laws and are consistent with services provided/goods delivered. 

• Support the Program Managers and assigned Finance Lead from Global Finance & Administration Management (GFAM) in budget preparation and management through Working Budgets monthly reviews and updates. 

• Support in the external audit process and internal desk audits by providing requested documentation and explanations required. 

• Assist the Country Director, Program Director, and Program Managers in cash flow forecasting and cash management, as may be required . 

• Assist the Country Director, Program Director, Program Managers and assigned Finance Lead from GFAM in the preparations and submission of reports and filings in compliance with local government laws. 

• Prepare and submit reports and filings in compliance with local government laws.  

• Provide assistance to the Finance & Administration Manager in cash flow forecasting, and cash management, as needed. 

• Support procurement process, communicating with potential vendors, obtaining quotes, and preparing paperwork including invoices and procurement forms. 

• Process local contracts, maintaining contracts log and all contract files.  

• Maintains finance files in accordance with IYF File Plan and filing protocols. 

• Assist Finance and Administration & Manager with legal affairs related to IYF México country office . 

• Support Finance and Administration Manager with Federal Tax regulations, including requirements from Federal tax authorities. 

• Provide guidelines to IYF México staff about local tax regulations regarding withholdings of vendors.  

• Be the point of contact between external firms and IYF for issues related to payroll staff, Federal taxes, social security and local taxes. 

• Be the main point of contact of Finance and Administration in México when the Finance & Administration Manager is not available. 

• Perform any other duties as assigned.

Prestaciones y beneficios adicionales

OVERVIEW OF BENEFITS:

• Health Insurance
• 15 vacation days per year of services
• 30 aguinaldo days per year of services