PVI, PeerView Institute for Medical Education, Inc. (PeerView)'s mission is to improve the knowledge, skills, and strategies of the healthcare team to support clinical performance and patient outcomes through the provision of live and on-demand continuing education.
Overall Objectives
This role will be responsible for all aspects of regional meetings logistical management from the development to the execution of regional meetings, not limited to, but including: hospital-based grand rounds, institution based specialty meetings, association-related state chapter meetings, and stand-alone half/full day meetings.
Key Responsibilities
Coordinate meeting requests from the Strategic Alliance Director by collaborating with the regional meeting host and PeerView's Faculty & Professional Relations Managers to confirm faculty participation, as well as finalize the date and time of the meetings
Manages the day-to-day coordination of:
Logistics for live in-person meetings according to project specifications and budgetary guidelines (audio-visual, ARS, room set-up, catering, etc.)
Logistics for virtual meetings according to to project specifications, working with Zoom or the institutions preferred webinar platform (webinar platform set-up, polling, registration page, platform branding, etc)
Payments of stipends to meeting host sites as needed, while ensuring compliance with Open Payments (Sunshine Act)
Populating the central online project management system (QuickBase) ensuring details are accurate and updated in a timely manner
Acts as moderator and leader for virtual regional meetings, introducing the faculty and host, moderating Q&A, pushing out polling questions, etc
Facilitates employee, host, and speaker trainings for virtual webinars as needed
Collaborates with Regional Meetings Director to manage the overall project from initial kick-off through to program expiration, working to ensure live meeting components fall within the assigned timeline and requirements as outlined by the accrediting bodies
Promotes valuable and engaging educational interventions, resulting in positive feedback from hosts and attendees and ultimately repeat participation
Establishes trust and creates a cohesive relationship with partnering organizations by providing timely and accurate communications about the activity's status
Helps maintain strong relationships with hosts, ensuring exceptional customer service and support is provided to meet their educational needs
Proactively liaises with and manages priorities among the editorial team to meet established deadlines, milestones, and release dates for all content deliverables
Collaborates with the production team and related vendors to develop deliverables for the meetings
Maintains and tracks overall travel budget and flags areas of concern to Regional Education Director
Coordinates with PeerView's Faculty & Professional Relations Managers, as needed, to ensure a seamless experience for faculty with regards to logistics for in-person and virtual meetings, including travel where relevant
Key Skills and Attributes
Exceptional verbal and written communication skills
Outgoing and able to communicate effectively and professionally to external host contacts
Collaborative style—able to build effective professional relationships and deliver results
Strong time management skills and ability to multi-task, prioritize and organize responsibilities in order to meet goals and timelines
Highly motivated to work independently and as part of a team
Recuerda que ningún reclutador puede pedirte dinero a cambio de una entrevista o un puesto. Asimismo, evita realizar pagos o compartir información financiera con las empresas.